(You can often export individual contacts as a VCF file, for example.) These days, few contacts and calendar apps are not server-based, so chances are very high your contacts and calendar entries are stored somewhere they can be synced from into Outlook or into Apple Contacts and Calendar. Your contacts and calendar apps may have an export feature that you can try. Local contacts and calendar entries likewise are very difficult to directly transfer from one computer to another, and it is best to make sure they are stored on a server, such as Exchange, Microsoft 365/Office 365, G Suite/Google Workspace/Gmail/Google Calendar, or iCloud, so they will sync to your contacts and calendar apps on your new Mac. In that case, Microsoft Outlook does let you import the local PST files to a Mac from the Outlook app on another Mac or Windows PC Microsoft has provided the export instructions for Windows, and here are the separate Mac export and import instructions. Note: IT retention policies may limit how far back emails are stored on the server, so you may have local emails you can’t transfer that way. The Apple Mail and Microsoft Outlook clients support several servers, not just Microsoft’s Exchange and Microsoft 365/Office 365 typically used in business. I recommend you make sure all your emails are stored in your email server (that is in, in your email client make sure all your emails reside in folders stored on the server), so they can just sync to the email client on your new Mac. MacOS stores these files in fairly arcane places, and copying them to a new Mac often doesn’t work because of how they are tied to the email application’s OS settings. Such re-downloads are typically free.ĭirect file transfer will not move your locally stored email files to the new Mac. The best way to transfer these is to re-download them from the service where you bought them. Note: Digitally rights-managed files like purchased music usually won’t work once copied. Once your migration is complete, you should consider storing your files on the cloud for easier access, as the article “The best way to transfer files to a new Windows PC or Mac” explains. Whether you’re transferring files via an external drive or over a network, I recommend that you use the same folder organization on your new Mac as on your old computer, at least to start. Apple has provided basic information for Windows-to-Mac networked file sharing. You can even transfer from Windows PCs this way, since macOS supports the Windows SMB file-sharing protocol, but the setup can be a bit tricky on the Windows end. You can then open that network drive in Finder and copy folders and files from it as you would from any drive, although you may need to enter a username and password to access the shared Mac’s drives. Next, connect the new Mac to the source Mac over the network: with a Finder window active on the new Mac, go to the Finder menu at the top of your screen and choose Go > Network, then select the source Mac to mount it as a network drive so you can work with it. First, enable file sharing on the source Mac: click the Apple menu at the top left of the screen, choose System Preferences > Sharing and check the File Sharing box. If you’re particularly savvy, you can transfer files from one Mac to another on the same network using file sharing instead of an external drive. SD cards and thumb drives use the same FAT32 format on both macOS and Windows, so if your files fit on those storage devices, that’s often easier than using a hard drive. Tip: If you are transferring files from a PC to a Mac, the external hard drive must be formatted as MS-DOS or NTFS, not APFS. The trick here (besides having enough storage capacity on your transfer drive) is to have your files and folders organized well enough so you get them all. You can connect an external hard drive, SD card, or thumb drive to your old computer, copy your files to it, then eject that device from the old computer, plug it into the new Mac, and copy the files to that new Mac. Direct file transfer via an external drive or file sharing There are several methods to transfer files locally from an old computer to a new Mac, and most work whether you’re moving from a Mac to a Mac or from a Windows PC to a Mac. This story includes methods for migrating files and apps two methods can transfer system settings as well. And you might want to transfer more than just files from your old computer to your new one.
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